OVERVIEW OF STUDENTS ACADEMIC MATTERS IN UNIVERSITY OF LAGOS OLAKUNLE E.MAKINDE (MRS.) MNIM Ag. REGISTRAR,  UNIVERSITY OF LAGOS  AUGUST 23, 2023 8/22/2023 2 Learning Objectives: At the end of the session, participants will be able to: effectively take decisions in line with University Senate-approved policies; ensure compliance with Senate-approved academic regulations in the University by both students and staff; and guide the Faculty/Department members in implementing all Senate decisions. 8/22/2023 3 Directorate of Academic Affairs Smooth administration of students matters Ensuring compliance with Senate-approved academic regulations in the University by both students and staff Implementing all Senate decisions 8/22/2023 4 This Photo by Unknown author is licensed under CC BY-NC-ND. Directorate of Academic Affairs The Directorate is made up of: Academic Affairs Unit Admissions’ Unit Records’ and Certificates/Verification Unit Senate and Ceremonies Unit Examinations’ Unit Directorate of Academic Affairs The Directorate of Academic Affairs is charged with the responsibility of ensuring: Smooth administration of students matters. Ensuring compliance with Senate-approved academic regulations in the University by both      students and staff. Implementing all Senate decisions.  8/22/2023 6 Policies on Studentship Registration Deferment, Leave of Absence and Medical/Sick Leave Re-Absorption of Students after Deferment /Leave  of Absence and Withdrawal due to absence Extension of Studentship 8/22/2023 7 Policies on Studentship Withdrawal Termination of Programme/Conditions Guiding Re-Admission into undergraduate programme Senate-Approved Penalties Academic/Social Misconduct Suspension and Rustication Re-Admission after Rustication Policies on Studentship Inter/Intra Faculty Transfer Policy on Change of Name Policy for the Conduct of Examinations for Visually Impaired Students Disposal of Old Examination Scripts Registration Cont’d 8/22/2023 10 Every student is expected to register at the commencement of every semester All students print two copies of their Course Registration Forms for endorsement by their respective Course-Advisers, within the 6th and 7th week of resumption for the semester Registration Cont’d 8/22/2023 11 All Students and Departments are to keep a copy (each) of the endorsed form Registration for courses within the stipulated period as approved by the Senate on Academic Calendar is compulsory Courses not registered for cannot be credited with scores (grades). Deferment, Leave of Absence and Medical/Sick Leave Leave of Absence (LoA):a request made at the beginning of the session, before registration Deferment: a request made after registration, before Semester examination It is important to note that: Fully registered students are eligible to apply for deferment within the Semester Students who are unable to register for a particular Semester or Session are eligible to apply for Leave of Absence (LoA). 8/22/2023 12 Deferment, Leave of Absence and Medical/Sick Leave Retroactive Leave of Absence and Deferment do not exist. Results of students are processed as ABSENT at the end of Semester if they are not registered. Courses registered, for which examinations are not taken, are credited with Zero (F) grades. 8/22/2023 13 Procedure 8/22/2023 Request for Leave of Absence/Deferment of 1 or 2 Semesters is considered and approved at the Faculty by the Dean or Director of Distance Learning Institute Request for Leave of Absence/Deferment of 3 Semesters and above are considered and recommended by the Faculty Board of Studies to Senate through Academic Affairs. presented in the Senate-approved format: 14 S/No Matric. No Name Level Last CGPA Academic Status TCUO Semesters Absent Reason Remark Medical/Sick Leave Absence from examination due to medical reason should be processed through the Director of Medical Services for endorsed medical report within 72hours or forfeit endorsement. 8/22/2023 15 Procedure 8/22/2023 16 A student seeking sick leave will submit an application letter along with the medical report endorsed by the Director of Medical Services through the Faculty/Department to Academic Affairs Result broadsheets of such student should be marked as ‘SICK’ for the examinations not taken following approval by the Vice Chancellor If the result of such a student has been approved by the University Senate, the Department will seek amendment of results of courses affected through the Business Committee of Senate (BCOS) Re-Absorption of Students after Deferment/Leave of Absence and Withdrawal due to absence Students are re-absorbed at the expiration of period of deferment, leave of absence and re-instatement of studentship by Senate, following withdrawal due to three or more Semesters’ absence. 8/22/2023 17 Procedure 8/22/2023 18 Re-absorption after deferment and LoA is handled at the Faculty level, re-absorption after withdrawal due to three or more Semesters absence is considered by the University Senate as processed by the Academic Affairs’ Office through the Business Committee of Senate Re-absorption after withdrawal due to three or more Semesters absence are considered and recommended by the Faculty Board of Studies to Senate through the Director, Directorate of Academic Affairs, presented in the approved format The maximum number of Semesters approved by Senate to be eligible for re-absorption is Six Semesters Extension of Studentship Premier automatically suspends the online account of any student whose studentship expires. Every student is entitled to two additional Sessions to complete their programme. This means: Three year programme, 2 extra Sessions - 5 Sessions Four year programme, 2 extra Sessions - 6 Sessions Five year programme, 2 extra Sessions - 7 Sessions 8/22/2023 19 Procedure 8/22/2023 20  I. At expiration of studentship, students apply for Extension through Course Adviser, Head of Department and Dean  to the Director Academic Affairs. II. Application for Extension of Studentship is processed to BCOS for consideration and recommendation to Senate for approval. III. Senate decision is conveyed to the student just as the student’s online profile is endorsed. Withdrawal i) Absence from academic activities for 3 consecutive Semesters ii) A 1st Year (100 Level: UTME or 200 Level: Direct Entry) student with a GPA of less than 1.00 for 2 consecutive Semesters iii) A student with a GPA of less than 1.00 for 3 consecutive Semesters 8/22/2023 21 Withdrawal Cont’d The students in the last two (2) categories above are asked to withdraw from the University. However, there is a peculiarity with the CMUL/Pharmacy students, whereby students with GPA of less than 2.40 are asked to withdraw from the programme and NOT from the University.  8/22/2023 22 Termination of Programme & Re-Admission Students withdrawn based on poor academic performance could return (fresh admission)  on condition that fresh admission shall not be sought into the same programme/course. Students currently running a programme but who may wish to change to another programme through a fresh admission process may do so provided the previous programme is terminated at the point of registration for the new programme. Students withdrawn based on Absence status could return on condition that the fresh admission shall be for a new programme/course different from the former programme/course. Termination of  Programme & Re-Admission 8/22/2023 24 Students on any form of penalty must serve the penalty (Social or Academic Misconduct: Rustication, Suspension) before they can be considered under category i, ii or iii above. Any student expelled from the University CANNOT be offered fresh admission. On a fresh admission, all courses previously taken are null and void. The policy is made    available on the University website, during             advertisement for Post-UTME and in the Joint Admissions and Matriculation Board (JAMB) Brochure for candidates’ awareness. Suspension and Rustication Rustication is as indicated on the Senate approved penalties of Academic/Social Misconduct Suspension: A student is suspended following his or her failure to appear before a misconduct panel. Suspension for 2 Semesters is issued after which non-appearance leads to Expulsion. Re-Admission after Rustication A student who has served out the period of rustication (as sanction for academic or social misconduct) needs to apply for re-admission into the University 8/22/2023 Sample Footer Text 25 Procedure Application for re-admission is made to the Director, Academic Affairs by the student at the end of his or her rustication period. Re-admission letter is issued by the Head, Examinations Unit. However, for social misconduct, the Director must be satisfied that the student is repentant before being re-admitted. Thereafter, a letter of re-admission by the Head, Examinations Unit is issued to the student.  Policy on Change of Name Request from female students only, should only be for surname; The change of name must have predated the application for admission at either undergraduate or postgraduate level; Production of sworn affidavit and newspaper publications; and The date of birth and other names must be consistent. All recommendations for change of name should be forwarded to   the Registrar   for approval before the change is implemented. Similarly, all other applications by current students for name change should not be entertained except on   reasons of marriage, with     other names being consistent. Conduct of Examinations for Visually Impaired Students Any visually impaired student, who is unable to write examination conventionally, must prior to admission in the University of Lagos, be able to use a Braille typewriter or Braille Laptop. Examination questions should be provided in Braille, or questions be pre-recorded in audio formats for use by each student. There should be no use of reader/helpers during examinations. Conduct of Examinations for Visually Impaired Students An extra time of fifteen (15) minutes in an hour paper may be allotted for their examinations. Special Examination Centre may be provided for this category of students to minimize distractions. The production of the examination questions in Braille or audio mode and safe keeping shall be domiciled with the Registrar. Disposal of Old Examination Scripts Deans of Faculty, Directors and Heads of Academic Departments/Units are reminded that the extant policy which stipulates that examination scripts be kept for ten (10) years subsists. Examination scripts can only be disposed of centrally by the Directorate of Academic Affairs. To this end, Deans of Faculty, Directors and Heads of Academic Department/Unit who intend to dispose of examination scripts which had been kept for more than ten (10) years should forward same to the Director of Academic Affairs. 8/22/2023 30 INTER/ INTRA FACULTY TRANSFER Procedure: Applicant must have completed year two (2) of the programme of admission. Applicant must have a CGPA of not less than one (1.00) at the end of 2nd Semester, Year 2. Relevant WAEC/NECO ‘O’ level results are required.  Application Form must have been approved by HoD and Dean of current and proposed Departments and Faculties.  Transfer of GST Courses (Results and Units) Transferred and Re-assigned (Pre-Med.) students of the University do not need to re-take GST Courses already passed. The units of passed GST Courses are credited to each student. Similarly, students offered fresh admission (Direct Entry) after completing a first degree programme in the University do not need to register for GST Courses already passed in the previous programme. However, they must fulfil the total number of units required for graduation in the new programme. 8/22/2023 32 CONCLUSION The University’s Vision and Mission Statements place emphasis on Learning and Character. VISION: “To be a top class institution for the pursuit of excellence in knowledge, character and service to humanity” MISSION: “To provide a conducive teaching, learning, research and development environment, where staff and students will interact and compete effectively with their counterparts, both nationally and internationally in terms of intellectual competence and the zeal to add value to our World As leaders and decision makers in the various sectors of the university, it is imperative that we make these our watch words in all our undertakings in building the nation’s human capacity. 8/22/2023 33 Thank you for Listening Questions/ Comments image1.jpeg image2.png image3.png image4.jpeg image5.png image6.jpeg image7.jpeg image8.jpeg image9.jpeg image10.jpeg image11.jpeg image12.jpeg image13.jpeg image14.jpeg image15.jpeg image16.jpeg image17.jpeg image18.jpeg image19.jpeg image20.jpeg